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PC-Based Transcribe Station

VoiceWave Transcribe replaces a traditional “Port” and “Transcribe Station” with state-of-the-art software and a Network/Internet connection to a VoicePower System. Transcriptionists can reside anywhere in the world without sacrificing any loss in automated server tracking, job routing, or audit trail. Using VoiceWave Transcribe's state-of-the-art integration to a VoicePower server, managers need not worry about sacrificing security, turnaround time, or overall management control. Together, VoiceWave Transcribe and VoicePower assure that reports are done on-time. Using preset user criteria, overdue reports are automatically pulled from one transcriptionist, prioritized, and rerouted to another transcriptionist (possibly somewhere else in the world).

Workflow is the Key Factor

While many focus on the upfront and recurring cost savings of the Internet, the “key factor” lies in the revolutionary workflow between a PC (running VoiceWave Transcribe) and a DVI VoicePower server. While any “WAV Player” can be utilized to playback dictation files, much can be sacrificed in the way of functionality that is taken for granted using traditional technologies (“Port” and “Transcribe Station”). Dictation system managers have become very dependent on the timely feedback of “who is working”, “on what work”, “when”, and “for how long”. In addition, all of the traditional features and controls that a manager has of electronic routing, pooling, and reporting – must not be compromised. In production since 1998 and regularly enhanced, VoiceWave Transcribe makes no compromises!

Time is Critical

Imagine if you will – untyped dictated reports reside on a remote transcriptionists’ PC – while critical turnaround of a report is missed. With VoiceWave Transcribe integration, all downloaded voice files are “keyed” with critical factors – whether connected to the server or working off-line. When the turnaround time “factor” is expired, untyped reports are automatically deleted from the PC (while back at the server the report is simultaneously prioritized and routed to the next available transcriptionist – even if the PC and server are not connected). There are literally hundreds of rules and factors that VoiceWave Transcribe uses to deliver the maximum available workflow to dictators, transcriptionists, and managers.

Audit Trail Has to Be There

Legal standards demand the very best in status tracking and audit trail reporting. Nothing has been left to chance with VoiceWave Transcribe. There are over 20 status codes to track the various “states” that a dictation can be in, in addition to all of the history information available in a searchable database – putting timely information at your fingertips. If it happened, you’ll be able to trace it thanks to VoiceWave Transcribe and VoicePower integration.

Station Display on Your PC…How Convenient!

Many transcriptionists have become accustomed to using the display on their transcribe station for constant feedback of the report they are listening to. VoiceWave Transcribe not only provides a similar display for your word processing screen, it’s completely tailored to user preference.

Security Cannot be Compromised

VoiceWave uses HTTP to transmit data via TCP/IP socket communications. Unlike SMTP (email) transmissions, HTTP does not use "helper" servers during transmission that can result in copies left behind. By design, HTTP transmits packets (pieces) of a file across multiple Internet paths to reduce the security risk. For higher-level security applications, third party Encryption and VPN solutions that utilize HTTP are also supported. As a result, VoiceWave products are seamlessly integrated into most any environment; and with the highest available security offered on the Internet!

Save Time and Money

VoiceWave Transcribe reduces costs in more than one way. Upfront costs are lower because the need for dictation ports and transcribe stations is eliminated. Ongoing costs for long distance is eliminated also, if a simulated network or local ISP connection is utilized. In many cases a Remote transcriptionist can use the same analog line or digital connection for both dictation (voice) and transcription (text).

Save Valuable Keystrokes with Microsoft Word Integration

Through integration with Microsoft Word templates, VoiceWave Transcribe will provide all of the job data to your word processing screen with the touch of a button; saving valuable time and money. In addition, all of the most-used functions are added to your Microsoft Word Toolbar at the touch of a button for maximum productivity of the transcriptionist.

VoiceWave Transcribe Will Even Deliver Your Documents

As an added convenience, VoiceWave Transcribe has the ability to carry your reports back to the VoicePower Server as you complete them! Many transcriptionists find this feature an invaluable addition to their application. Documents are transmitted from remote PC to a specified directory on the VoicePower server – where any desired application can retrieve and process them accordingly.